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2. The Accounting Department determines if a position is available. If a position is available, go to step #7. If a position is not available, the Department Head prepares a draft description of duties, responsibilities and minimum qualifications and submits same to the Accounting Dept.
3. From the draft description of duties, responsibilities and minimum qualifications prepared by the Department Head, the Accounting Dept. prepares a Duties Statement for the position and indicates the number of positions requested. After the Supervisor signs the Duties Statement, it is then submitted to the Suffolk County Department of Civil Service for classification (e.g., Competitive, Non-Competitive, Exempt or Labor), appropriate title verification or revision.
4. The Department of Civil Service returns the Duties Statement to the Accounting Department with the title indicated, the classification and the Duties Statement number.
5. If this is not a new title, go to step #7. If classified as a new title, the Supervisor notifies the CSEA President of the Town’s intent to create a new position and rate. The CSEA is given fifteen (15) days to meet with the Supervisor to discuss the new title and provide input on the salary rate for same.
6. The Town Board considers the input provided by the CSEA for the salary, then creates the position and sets the salary of same by resolution.
7. For positions classified as Competitive and full-time, the Accounting Dept. requests a “List of Eligible's” from the Department of Civil Service. For positions classified as Non-Competitive, Exempt or Labor, or for part-time or seasonal positions, a newspaper ad may be placed, but the Town Board must approve placement of the ad by resolution before the ad is placed.
8. Upon receipt of the “List of Eligible's” or after the due date for applications, the Accounting Dept. coordinates a date and time for interviews with the Department Head and Town Board members and secures the Conference Room for that date/time. The Accounting Dept. then canvasses the list, posts the position, maintains a list of responses and schedules interviews with prospective candidates.
9. The Department Head conducts the interviews along with those Town Board members wishing to participate.
10. Upon completion of interviews, the Department Head sends a written recommendation, utilizing a specific form, to the Accounting Department. The Accounting Dept. prepares a resolution for consideration to the Town Board. If it is learned during the interview process that there are less than three willing candidates for the position, the Department Head must go back to the Town Board and seek permission to make a provisional appointment. If permission is granted, return to step 8 for Accounting Department action, including returning the list, seeking permission from Civil Service for a provisional appointment, posting the opening and scheduling interviews.
11. The morning after the Town Board meeting, the Town Clerk’s Office notifies the Accounting Department of all Board approvals and subsequently forwards appropriate approved resolutions to the Accounting Department.
12. The Accounting Department then notifies the Department Head of any Board decisions pertaining to his department regarding personnel confirming the start date, position title and salary. In turn, the Department Head notifies the new employee of the Board’s action. The Accounting Department then sends a follow-up letter to the new employee with a packet of paperwork to be completed and sends letters of regret (to those who interviewed for the position but were not hired.)
Once an individual is Board approved for a position with the Town and all required paperwork is received by the Accounting Department, said employee’s information is entered in the computer system for payroll processing.
RETIREMENT ARREARS – Contact New York State Retirement System
CREDIT UNION – Contact Suffolk Federal Credit Union
GARNISHMENT – Contact garnishing agency
LIFE INSURANCE – Contact Mark Gagen of The Roy Reeve Agency at (631) 298-4700
RETIREMENT LOAN REPAYMENT – Contact the New York State Retirement System
PEOPLE DEDUCTION – Contact Union Representative
UNION DUES – Contact Union Representative
CSEA INSURANCE – Contact Union Representative
457 Deferred Compensation - Contact Mark Gagen at (631) 298-4700 or David Sarmir at (877) 677-3678 for information and assistance.
See link below for instructions.
•Honorable discharge and have served during a period of war. Requires a copy of your DD-214 (discharge paper)
•Honorable discharge. Requires a copy of your DD-214 (discharge paper)
•Call the Assessors’ Office at 631-765-1937 for information
•Must be the primary residence•Proof of Disability•Maximum combined gross income for 2019 should be less than $37,400
•Active Member with at least 5 years of service•Retired with more than 20 years of active service
Call the Assessors’ Office at 631-765-1937 for information
Contact Karen McLaughlin, Director of the Town Senior Center at 631-298-4460
Contact Denis Noncarrow, Government Liaison Office at 631-765-5806.
Contact Southold’s Government Liaison Officer Denis Noncarrow or call him at 631-765-5806.
We Can All Do Our Part By Staying APART
Contact Southold’s Government Liaison Officer Denis Noncarrow or call 631-765-5806.
In order to help ensure the health and safety of Town workers and members of the community, the Annual Spring Brush & Leaf Clean-Up is being postponed until further notice due to the COVID-19 virus.
FOR IMMEDIATE RELEASE
Date: April 27, 2020
Contact: Scott A. Russell, Supervisor
Re: Brush Disposal at the Transfer Station
Due to the difficulty we all face during this current crisis, we want to do all we can to, not only continue to provide you with the service you deserve but, to also find opportunities to provide you with financial relief.
In furthering those goals, the Southold Town Transfer Station will continue to accept brush at no cost until May 31, 2020.
The requirement for a permit and the entry fee will continue to be waived until further notice.
For information, contact the Supervisor’s office at (631) 765-1889.
Bags can be purchased through your carters. Call them before your scheduled pick-up.
Contact Denis Noncarrow or call 631-765-5806 for other arrangements or related information.
You can call the building department at 631-765-1802 and leave a message for them. They will call you back. Please understand that due to the workforce reduction regulations we are working with a limited staff.
Currently the town beaches are open. You do have access to the beaches as long as you follow the social distancing rules, stay a minimum of 6 feet apart and wear proper PPE.
Per the CDC you can make own face mask.
Yes, provided the party is 10 persons or fewer in any phase 2 region, 25 persons or fewer in any phase 3 region, or 50 or fewer in any phase 4 regions, and provided the business follows SLA guidances and the Department of Health???s interim guidance on indoor or outdoor food service (seated guests, proper spacing, use of face coverings, etc.) found here, any other applicable guidance/law, including the ABC Law and SLA guidance.
When a disaster strikes, the overall authority for directing emergency operations in the Town of Southold resides with the Town Supervisor/Emergency Preparedness Coordinator and the Chief of Police/Deputy Emergency Preparedness Coordinator.
Shelters provide a refuge of last resort. There will be very little privacy and conditions might be crowded. The Town of Southold does not provide food or water, so food will be very scarce. Depending on the shelter there may not be showers or bedding available. Based on this prepare accordingly by bringing your own supplies which includes your emergency supplies kit.
If you must evacuate your home, because you live in an evacuation zone or you feel unsafe in your home, your first choice should be to stay with family or friends in a location outside the evacuation zone. This is where you will probably be most comfortable. Keep in mind that our shelters only provide emergency, short-term sheltering to the public. They do not provide adequate supplies of food, water and bedding, so individuals seeking shelter are encouraged to bring an Emergency Supplies Kit. An Emergency Supplies Kit could include items such as bottled water, snacks, prescription and emergency medication, extra clothing, pillows, blankets and other comfort items, hygiene supplies, and cash. See the Emergency Preparedness section of the Town’s website for more information.
Click on this link and follow instructions. (Note: This does not apply to parking fines. See FAQ concerning parking fines.
Please contact the Suffolk County Planning Department via e-mail: firstname.lastname@example.org, telephone: (631) 853-5191.
Click on the link below to get to the Housing Department webpage.
This information can be found in the Land Preservation folder in Weblink.
The Silver Alert program offers an I.D. bracelet, free of charge, which is worn by the individual and contains a serial number inscription designed to identify the person who is missing so that he/she can be returned to the family member/caregiver.
To obtain a bracelet, Town residents may either stop at Headquarters and pick up a registration packet maintained in the Dispatch Center or click on the link below for the Suffolk County Police Department, go to Amber/Silver Alert, fill out the form online, attach a picture of the registrant, and return both via email.
Our Town residents registered in the Silver Alert Program will be entered into a Suffolk Countywide database and officers from throughout the county will have access to the database, through the S.C.P.D. Duty Officer, upon finding a registrant with his/her I.D. bracelet.
Suffolk County Police Department
Our swimming lessons take place at four bay beaches, directions to each of the beaches is as follows: VETERAN’S BEACH - Off of Route 25 in Mattituck. Take Bay Avenue south (Speedway Gas Station is on the corner of Bay Avenue and Route 25). Take Bay Avenue to the end. Make a right onto Peconic Bay Boulevard. Beach entrance is on the left hand side. FOUNDER’S LANDING - Off of Route 25 in Southold, take Hobart Avenue south to the end. (Hobart Avenue is across from Revco Lighting, Main Road Beverage in on the corner of Hobart Avenue and Route 25). At the STOP sign, make a right. Entrance to beach is on the left hand side.
Resident beach parking permits are available only at the town clerk’s office. Please visit their website or call 765-1800 for further information. During the summer season, you may obtain non-resident permits at two beaches that are staffed with beach attendants: Town Beach and Gull Pond. Beach attendants can issue only non-resident stickers. Beach attendant staff hours over the summer months are Friday, Saturday, and Sunday from 10:30 a.m. – 5:00 p.m. Permits may also be obtained at the town clerk’s office in Southold. Please call 765.1800 for further information.
Both the vehicle towing the trailer and the trailer require permits.
Recyclables are loaded into tractor-trailers and shipped to private facilities on Long Island where they are sorted mechanically and shipped to end-use recyclers in the US and overseas.
The compost site is open 7am – 5pm seven days a week, the same hours as the transfer station. Users proceed to the site after weigh in at the vehicle scales. After getting the compost/mulch (most residents shovel the material themselves into their own barrels or cans) they then weigh out. The Town will load users with trucks using the bucket loader on site if requested. (This service is available weekdays, Monday – Friday, ONLY)
Yes, Town residents are entitled to a total of 500 lbs free each year. Depending upon moisture content, this is roughly equivalent to about 4 garbage cans full of compost, 6 cans full of mulch. Quantities are tracked at the scale by vehicle license plate #.
Yes. A paper shredding event where residents can dispose of sensitive documents safely and securely and is normally held several times a year (click here for schedule) in the parking lot at the rear of the Recreation Center on Peconic Lane, in Peconic. This service is for SOUTHOLD TOWN residential (i.e., NON-commercial) generators ONLY. There is a five (5) box (legal size) maximum per vehicle. See link below.
Cooking oil should be disposed with your regular trash. IT CANNOT BE PLACED IN THE TRANSFER STATION’S WASTE OIL TANK.