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2. The Accounting Department determines if a position is available. If a position is available, go to step #7. If a position is not available, the Department Head prepares a draft description of duties, responsibilities and minimum qualifications and submits same to the Accounting Dept.
3. From the draft description of duties, responsibilities and minimum qualifications prepared by the Department Head, the Accounting Dept. prepares a Duties Statement for the position and indicates the number of positions requested. After the Supervisor signs the Duties Statement, it is then submitted to the Suffolk County Department of Civil Service for classification (e.g., Competitive, Non-Competitive, Exempt or Labor), appropriate title verification or revision.
4. The Department of Civil Service returns the Duties Statement to the Accounting Department with the title indicated, the classification and the Duties Statement number.
5. If this is not a new title, go to step #7. If classified as a new title, the Supervisor notifies the CSEA President of the Town’s intent to create a new position and rate. The CSEA is given fifteen (15) days to meet with the Supervisor to discuss the new title and provide input on the salary rate for same.
6. The Town Board considers the input provided by the CSEA for the salary, then creates the position and sets the salary of same by resolution.
7. For positions classified as Competitive and full-time, the Accounting Dept. requests a “List of Eligible's” from the Department of Civil Service. For positions classified as Non-Competitive, Exempt or Labor, or for part-time or seasonal positions, a newspaper ad may be placed, but the Town Board must approve placement of the ad by resolution before the ad is placed.
8. Upon receipt of the “List of Eligible's” or after the due date for applications, the Accounting Dept. coordinates a date and time for interviews with the Department Head and Town Board members and secures the Conference Room for that date/time. The Accounting Dept. then canvasses the list, posts the position, maintains a list of responses and schedules interviews with prospective candidates.
9. The Department Head conducts the interviews along with those Town Board members wishing to participate.
10. Upon completion of interviews, the Department Head sends a written recommendation, utilizing a specific form, to the Accounting Department. The Accounting Dept. prepares a resolution for consideration to the Town Board. If it is learned during the interview process that there are less than three willing candidates for the position, the Department Head must go back to the Town Board and seek permission to make a provisional appointment. If permission is granted, return to step 8 for Accounting Department action, including returning the list, seeking permission from Civil Service for a provisional appointment, posting the opening and scheduling interviews.
11. The morning after the Town Board meeting, the Town Clerk’s Office notifies the Accounting Department of all Board approvals and subsequently forwards appropriate approved resolutions to the Accounting Department.
12. The Accounting Department then notifies the Department Head of any Board decisions pertaining to his department regarding personnel confirming the start date, position title and salary. In turn, the Department Head notifies the new employee of the Board’s action. The Accounting Department then sends a follow-up letter to the new employee with a packet of paperwork to be completed and sends letters of regret (to those who interviewed for the position but were not hired.)
Once an individual is Board approved for a position with the Town and all required paperwork is received by the Accounting Department, said employee’s information is entered in the computer system for payroll processing.
RETIREMENT ARREARS – Contact New York State Retirement System
CREDIT UNION – Contact Suffolk Federal Credit Union
GARNISHMENT – Contact garnishing agency
LIFE INSURANCE – Contact Mark Gagen of The Roy Reeve Agency at (631) 298-4700
RETIREMENT LOAN REPAYMENT – Contact the New York State Retirement System
PEOPLE DEDUCTION – Contact Union Representative
UNION DUES – Contact Union Representative
CSEA INSURANCE – Contact Union Representative
457 Deferred Compensation - Contact Mark Gagen at (631) 298-4700 or David Sarmir at (877) 677-3678 for information and assistance.
See link below for instructions.
•Honorable discharge and have served during a period of war. Requires a copy of your DD-214 (discharge paper)
•Honorable discharge. Requires a copy of your DD-214 (discharge paper)
•Call the Assessors’ Office at 631-765-1937 for information
•Must be the primary residence•Proof of Disability•Maximum combined gross income for 2022 should be less than $58,400.
•Active Member with at least 5 years of service•Retired with more than 20 years of active service
Call the Assessors’ Office at 631-765-1937 for information
The Peconic Bay Region Community Housing Act allows each of the five East End towns to create a dedicated Community Housing Fund (CHF) to assist with affordable housing initiatives.
A variety of housing opportunities for individuals and families of various economic means. According to the act, the term “Community Housing” encompasses income limits associated with affordable housing and also includes higher income brackets that don't typically qualify for housing assistance.
All community housing created by the Fund shall remain affordable for future generations by the placement of legally binding restrictions.
The Town Housing Plan is currently being drafted and will be open for public comment before adoption by the Town Board.
For further information on the Peconic Bay Region Community Housing Act go to: https://www.nysenate.gov/legislation/bills/2021/A2633
A NYS Dept of Environmental Conservation program: In 2019, Southold Town made a commitment to act by passing the Climate Smart Community pledge in 2019. There is a suite of actions that support local governments to take action to reduce greenhouse gas emissions and adapt to a changing climate. Read more about what you can do, whether you are a resident, a business, or local government.
Fact Sheet (ny.gov)
Town Code: Chapters 96, 111 and 275 (each of these chapters should be hyperlinked to the Chapter’s first page). The Town adopted Codes to protect our wetlands, bluffs, waters, residents, and businesses from impacts of living on lands surrounded on three sides by high energy waters (LI Sound, Peconic Bay, Atlantic Ocean). Prior to planning for land-use permits, please review these Codes to made sure your project is complying with the latest regulations.
Interested in staying in the loop with local environmental groups?
Have a specific question regarding general information or applying for a permit that impacts waters or lands by waters?
Contact us for information.
Local government officials that implement Climate Smart Communities Certification can expect to:
When a disaster strikes, the overall authority for directing emergency operations in the Town of Southold resides with the Town Supervisor/Emergency Preparedness Coordinator and the Chief of Police/Deputy Emergency Preparedness Coordinator.
Shelters provide a refuge of last resort. There will be very little privacy and conditions might be crowded. The Town of Southold does not provide food or water, so food will be very scarce. Depending on the shelter there may not be showers or bedding available. Based on this prepare accordingly by bringing your own supplies which includes your emergency supplies kit.
If you must evacuate your home, because you live in an evacuation zone or you feel unsafe in your home, your first choice should be to stay with family or friends in a location outside the evacuation zone. This is where you will probably be most comfortable. Keep in mind that our shelters only provide emergency, short-term sheltering to the public. They do not provide adequate supplies of food, water and bedding, so individuals seeking shelter are encouraged to bring an Emergency Supplies Kit. An Emergency Supplies Kit could include items such as bottled water, snacks, prescription and emergency medication, extra clothing, pillows, blankets and other comfort items, hygiene supplies, and cash. See the Emergency Preparedness section of the Town’s website for more information.
Click on this link and follow instructions. (Note: This does not apply to parking fines. See FAQ concerning parking fines.
Please contact the Suffolk County Planning Department via e-mail: firstname.lastname@example.org, telephone: (631) 853-5191.
For unimproved property $75,000 is exempt, so if the purchase price is $200,000 you would deduct $75,000 and would pay 2% on the balance of $125,000. The amount of tax would be $2,500. For improved property $200,000 is exempt.
Click on the link below to get to the Housing Department webpage.
This information can be found in the Land Preservation folder in Weblink.
The Silver Alert program offers an I.D. bracelet, free of charge, which is worn by the individual and contains a serial number inscription designed to identify the person who is missing so that he/she can be returned to the family member/caregiver.
To obtain a bracelet, Town residents may either stop at Headquarters and pick up a registration packet maintained in the Dispatch Center or click on the link below for the Suffolk County Police Department, go to Amber/Silver Alert, fill out the form online, attach a picture of the registrant, and return both via email.
Our Town residents registered in the Silver Alert Program will be entered into a Suffolk Countywide database and officers from throughout the county will have access to the database, through the S.C.P.D. Duty Officer, upon finding a registrant with his/her I.D. bracelet.
Suffolk County Police Department
Program information is available on the Southold Recreation Department Registration Portal and at the recreation office at 970 Peconic Lane, Peconic NY 11958
Registration is taken on a first come, first serve basis either in person at the recreation center in Peconic or by mail or online. Early registrations will not be processed until 4:00 p.m. on the first day of registration. Office hours are Monday - Friday, 8:00 a.m. - 4:00 p.m. Payment (either cash, check, Visa, MasterCard or Discover) is required at time of registration. Program fees will not be pro-rated. A $20 fee will be charged for any returned check. No refunds given less than two weeks prior to the start of the program. Full refunds awarded if program is canceled. No refunds given for bus trips unless a waiting list is available to provide a replacement. Participants are advised to have a complete physical prior to participating in activities that are strenuous. All participants take part in the Southold Town recreation programs at their own risk. The Town Southold Recreation Department assumes no responsibility for injuries suffered or sustained from risks inherent in participating in department sponsored programs or while using recreation program facilities. Adults are asked not to bring children to any recreation programs or activities. Children brought to adult classes interfere with other participants and the instructor. If you wait, you may be late. Please register early!
Our swimming lessons take place at four bay beaches, directions to each of the beaches is as follows: VETERAN’S BEACH - Off of Route 25 in Mattituck. Take Bay Avenue south (Speedway Gas Station is on the corner of Bay Avenue and Route 25). Take Bay Avenue to the end. Make a right onto Peconic Bay Boulevard. Beach entrance is on the left hand side. FOUNDER’S LANDING - Off of Route 25 in Southold, take Hobart Avenue south to the end. (Hobart Avenue is across from Revco Lighting, Main Road Beverage in on the corner of Hobart Avenue and Route 25). At the STOP sign, make a right. Entrance to beach is on the left hand side.
Beach parking permits are available online or at the Town Clerk’s Office. For additional information call 765-1800.
The Town does not provide curbside collection of garbage or recyclables. Residents may arrange for collection with a private carter, but many avoid the cost of collection and bring their waste to the Transfer Station themselves. The facility has a resident drop-off area where “self-haulers” deposit their waste and recyclables in designated bunkers. There is a bunker for household garbage (in the Town yellow garbage bags), and bunkers for each category of recyclables, i.e., 1) mixed paper and cardboard; 2) mixed metal and plastic containers (#s 1 and 2 plastics ONLY); and 3) glass bottles. Self-haulers must have a resident disposal permit on their vehicle (available from the Town Clerk’s office at Town Hall in Southold) OR pay a single entry fee of $5 per trip (not required for those dropping off recyclables only). Those with bulky items that cannot be bagged, as well as construction debris and yard waste must go to the weigh scales where vehicles are weighed in, directed to the appropriate dumping area, then weighed out and charged fees based on the weight of the debris disposed. Attendants and scale operators are available for assistance and instructions. The Transfer Station is open 7:00 am – 5:00 pm 7 days a week (closed Holidays).
No, in the case of a resident using a rental truck, the residential single-entry fee applies (currently $5).
Known as ‘e-waste’, electronic items are accepted free of charge at the Cutchogue Transfer Station. Under a state law passed in 2011, the cost for recycling e-waste is paid by electronics manufacturers doing business in New York State.
Recyclables are loaded into tractor-trailers and shipped to private facilities on Long Island where they are sorted mechanically and shipped to end-use recyclers in the US and overseas.
The compost site is open 7am – 5pm seven days a week, the same hours as the transfer station. Users proceed to the site after weigh in at the vehicle scales. After getting the compost/mulch (most residents shovel the material themselves into their own barrels or cans) they then weigh out. The Town will load users with trucks using the bucket loader on site if requested. (This service is available weekdays, Monday – Friday, ONLY)
Yes, Town residents are entitled to a total of 500 lbs free each year. Depending upon moisture content, this is roughly equivalent to about 4 garbage cans full of compost, 6 cans full of mulch. Quantities are tracked at the scale by vehicle license plate #.
New York State law allows disposal of household sharps with household trash, however separate disposal through a medical facility is preferred if available. Call your doctor, pharmacy, or clinic and ask if they accept properly-contained sharps for disposal. Effective July 1, 1995, hospitals and nursing homes were required to accept properly-contained home medical waste for disposal.
Yes. A paper shredding event where residents can dispose of sensitive documents safely and securely and is normally held several times a year (click here for schedule) in the parking lot at the rear of the Recreation Center on Peconic Lane, in Peconic. This service is for SOUTHOLD TOWN residential (i.e., NON-commercial) generators ONLY. There is a five (5) box (legal size) maximum per vehicle. See link below.
Cooking oil should be disposed with your regular trash. IT CANNOT BE PLACED IN THE TRANSFER STATION’S WASTE OIL TANK.